The current project involves the design and the implementation of a secure computer network for Zexon, Inc. The organization is a new one in the trading industry and needs to have an internal computer network designed and implemented to facilitate the smooth operations of the company. Consequently, the scope of this project will entail all the work that goes to the design of the computer network, its implementation, and testing to ensure that it functions as expected before the company can start using the system to facilitate its business operations (Mirza, Zohreh, & Mojde, 2013).
The Scope of the Project
At the design scope, the project work will entail choosing the right network structure for the organization, determining the right infrastructure both the hardware and software to use in implementing the network, selecting the network team, and performing all preliminary activities to get the project ready for the implementation stage. At the implementation phase, the scope of the current project will entail procuring all the materials for the project implementation and carrying out the implementation of the project. Specific project scope tasks at the implementation stage of this project will include procurement, cabling, installation of the network hardware and end-user equipment, installation of the operating system, installation of relevant user applications, creation of the user accounts, and training users of the system on the necessary areas to ensure that they are ready to use the network once it is up for executing their duties at the organization. The final phase will be testing network to ensure that it supports all the relevant functions for the organization to carry out its business operations.
It is important to note here that while the evaluation of the project on an ongoing basis for several months after implementation is essential, that undertaking is beyond the scope of this project because of the time frame for the project.
The evaluation of the project will be a task of a team of trained employees from the organization to ensure that the functioning of the network is as expected. The roles of the current project time will be to train the selected team of employees from the organization to ensure that they understand all the essential details of evaluating the project once it has been implemented.
Potential Risks for the Project
Given the scope of this project as detailed above, there are several risks that it can face. It is primarily essential for the project team to have a clear and detailed understanding of these risks to ensure that proper risk management is a part of the project planning exercise. One of the potential risks for this project is estimating times for different activities. Notably, some activities can have their deadlines and completion times varying from the scheduled duration, making it a significant risk that the project may fail to be completed within the planned initially total time (Sols, 2018). A second potential risk that this project can face is the risk of change of scope requirements. The project team foresees a situation where the organization, new in the industry, may lack professional and skilled employees to carry out some tasks such as the project evaluation which are beyond the scope of this project. If that happens to be the case, the scope of the project might change, and the project team might have to adjust its time for the project completion (Rabechini & de Carvalho, 2013). A third possible risk that could face this project is the risk of negligence of design specifications during the network implementation phase. Some employees may want to speed up things, and if not well supervised, they could neglect necessary design specifications and use short cuts or wrong procedures that the ones specified in the design. If such issues are not discovered by the project manager early enough, they could have severe repercussions, including the possible failure of the entire project during the testing phase. The last category of risks that could face this project is natural or disaster events. For instance, an occurrence like a fire outbreak could cause all the work done on the project to be lost, and that will be a significant blow to the progress of the project work as everything might have to be done right from the drawing board stage.
Plan for Risk Management
The knowledge of the above risks is essential for the project team to ensure that the necessary measures are put in place to prevent project failure. At this stage, the overall plan for managing the above risks is by having a comprehensive plan on how to handle each of the above risks. The risk response plan can allow for the team to rank and prioritize the above-identified risks, making it possible to address each of these risks with the attention that it deserves should it occur during the project execution. With proper monitoring for each of these risks and have a plan on how each risk can be addressed should it occur, the chances of successfully implementing this project are enhanced.
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