Responsibilities of the Project Management Team

Accomplishing the time and goals set and scheduled, revision of the original plan of managing the project is critical. Division of costs should be done between service costs (fixed costs) versus expenses that flexible and can be adjusted to fit into the novel and improved plans (non-fixed costs). Furthermore, incorporating substitute materials could also work, for instance, instead of using hardwood floors vinyl floors can be used. This works to save the extra change in the financial plan all the while reducing extra expenses. Besides, the project manager needs to pick sides in the war between local and imported materials. Despite the lack of a glamorous touch in the local materials, they cost less and are of better quality as compared to their imported correspondents. The main building areas may require outsourcing to ensure the project is on par with the financial plan. Contracting out can be a useful move in saving some of the project money spent on paying employees as well as equipment and tool purchases. For example, if an organization specialized mainly in landscaping, landscaping would be cheaper if it is outsourced; being landscaping is an activity done at the project’s tail end outsourcing to a company specialized in landscaping will be conducted as stipulated in the action plan of the project. Also instead of hiring company trucks to transport supplies from distributors, it is better to outsource transport logistics.

Notably, the most integral part of any successful project is the team, that is the employees. Careful analysis of the workforce is required to rule out the likelihood of negative variances in either schedule rates or costs (Lewis, 2013). To achieve this, each individual working in the project should first have a specified goal set to be completed within a specified period. Efficiency can, therefore, be measured through the multiplication of hours by the objectives. In turn, the productivity is increased by either increasing the time in hours for each team member or the target. A clear outline of the goals to be achieved after completing each task is important as it ensures the schedule rate is not violated and quality is maintained. Second is the limitation of many individuals performing the same tasks, otherwise known as redundancies. A team should have its specialized task and with the privilege of autonomy without responsibility repetition. This will help reduce the number of onsite workers from 20 for example to 12. This is one way to save money that was meant to be in the employees’ payrolls to distribute them to other project areas that need attention (Lewis, 2013). One other essential undertaking is project monitoring. Using various construction software real-time data on the deadlines, probable losses or profits, communications, and orders can be collected and analyzed. Those that are particularly up-to-date help perform the management duties hence, easing the project manager’s work in scheduling the company targets and time. The software must be routinely updated and licenses to facilitate increased productivity and costs economization. Lastly, contingencies can be defined as possible risks from unanticipated occurrences that may lead to more expenses and project schedule overruns (Turner, 2014). In the case that this estimated risk happens, a contingency plan formulated by the project manager will come in handy. An emergency plan or “plan B” is actionable to prevent company losses with regards to time and money, especially if the risk identified becomes a reality whilst acting on revenue. Proper and adequate catering of the possible contingencies in the revised project management plan is therefore essential. It is in this way that a buffer meant to mitigate the possible risks to the general project layout is set. These occurrences of such may include supplier, bidders and subcontractors delays, dynamic market conditions (hiked material prices) or employee vacations.

Responsibilities of the Project Management Team

As stated earlier, employees constitute an integral part of the project’s success. This team is recruited and supervised by the project manager- one of their Key duties (Turner, 2014). The team members are the ones who ensure the project’s key objectives and the overall project is executed. A team comprises of the project sponsors, human resource managers, lead contractor and designer, and the financial consultant. In a team, the upper management is represented by the project benefactor. The stakeholder’s goals are communicated to the project’s manager through the sponsors (Ryan, 2014). Also, specific proposals presented are approved by the same sponsors and at the same time give the stakeholders acceptable solutions for obstacles regarding cost and time. Creativity is the new mind that captures the trending needs of the current society hence, the project’s lead designer. He or she is the one responsible for actualizing the stakeholders’ vision (Schmidt, 2009). Being a lead designer means overseeing a group of creative minds in the designing team including the interior designer, structural designer, and architect as well as present their concerns (Ryan, 2014). A valuable resource in project management is the docket headed by the human resource manager. He or she holds the position to make certain that occupational health, safety, employee rights are upheld as well as limit liability and focus on increased productivity. Any successful business will run on profits rather than losses and the work of the financial consultant is to ensure the project give back positive returns. Together with the financial team they carry out book audits and ensure the project implementation is within the proposed budget. They are in charge of supervising the business teams and the project accounts (Ryan, 2014). The construction activities happening every day to facilitate the completion of the construction project are in the hands of the lead contractor. They are responsible for making materials and equipment accessibility, they also oversee and communicate with both the laborers and vendors, as well as the thorough engagement of sub-contractors in project implementation (Ryan, 2014).

My Learning Reflections

The best way the process of project implementation can be optimized is through a project management plan and it consists of five essential stages: initiation stage, planning, project implementation, controlling and monitoring (Turner, 2014). It is not possible to come up with a definite project forecast, hence it is paramount to revise the first draft of the project plan to be at par with the dynamic real-life directions. Eventually, applicability and relevance are ensured. Every project management team is headed by the project manager whose main responsibility is to be updated with the day to day running of both the activities and the team. Complete project success is a team effort; every member’s input, as well as communication, is vital…

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